Accounts Payable Specialist
Job Summary:
We are seeking a detail-oriented and collaborative Accounts Payable Specialist to join our Head Office Accounting team. This is a critical role requiring immediate proficiency in Microsoft Dynamics (D365) to manage our day-to-day fiscal operations
Job Duties:
Review, code, and process high-volume vendor invoices (600 to 700 per month) with high accuracy and efficiency within D365.
Serve as the D365 central point of coordination for nationwide customer payment information and distribution.
Accurately input invoice data (e.g. vendor information, amounts, GL coding, receiving information, and payment terms) into the system.
Verify invoices against receiving documents.
Ensure all invoices are processed and scheduled for payment in accordance with due dates.
Prioritize invoices according to cash discount potentials and payment terms.
Review and reverse accruals in subsequent periods upon receipt of invoices. .
Maintain organized and audit-ready documentation for all transactions.
Support continuous improvement initiatives in AP processes and systems.
Ensure all expenses comply with company policies and maintain proper documentation for audit purposes.
Retrieve POD documentation from 3PL provider portals.
Requirements:
Extensive experience in D365 or an equivalent enterprise ERP system is mandatory.
Intermediate Excel skills, specifically Pivot Tables and VLOOKUPs.
A solid understanding of the full AP cycle and accrual accounting entries.
Proven ability to meet tight month-end deadlines while managing high-volume transactions.
Experience with Power BI for advanced data reporting and analysis preferred.
A proactive problem-solver with a focus on continuous improvement and automation.
Critical and analytical thinking skills required.
Strong attention to detail.
Dependable work ethic.
Team-oriented with the ability to collaborate across departments.
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